STSM Application form

 

STSM APPLICATION DOCUMENTS-second year-new round

Please send these documents to the chair of the STSM committee João Paulo Teixeira jpft12@gmail.com.

1. STSM Application form-second year (you can download the doc or pdf form above)
2. A written letter of invitation (with signature) from a senior researcher affiliated to the Host institution (your mentor) that is also a written agreement from the Host Institution that the STSM applicant may perform the activities detailed in the STSM work plan on the agreed dates
3. A motivation letter including a work plan detailing the proposed activities
4. A support letter from the Home Institution (with signature)
5. A full C.V. (including a list of academic publications - if applicable)

After approval in the STSM committee (you will get an email from Joao Paulo Teixeira in both cases, either you are accepted or not), you need to apply via the COST web-site
https://e-services.cost.eu/stsm (you need to make your e-cost profile to enter, then click Create new STSM Request). In this official application through the COST website you need to fill:
1. the form similar to the Application form for the STSM hCOMET committee ( that you send to Joao Paulo Teixeira) with the bank account and detailed working plan-motivation (limited to 2000 words) that should cover:

A) Aims and motivation (explain the scientific and/or other motivation for the STSM and what scientific and/or other outcomes you aim to accomplish with the STSM)
B) Proposed contribution to the scientific objectives of the hCOMET Cost Action CA15132 (you can see objectives of www.hcomet.org page)
C) Techniques (detail what techniques or equipment you may learn to use, if applicable)
D) Planning (detail the steps you will take to achieve your proposal aim)

Applying for the pre-payment Grant is reserved only for the ITC participants (for the explanation see the end of this page). After saving the request, the form will be saved and on the left you will then be able to see the list of Supporting Documents that you need to upload on the e-cost.

These Supporting documents are the same documents that you have send to the STSM hCOMET committee (that you send Joao Paulo Teixeira):
2. A letter of invitation from a senior researcher affiliated to the Host institution (your mentor) that is also a written agreement from the Host Institution that the STSM applicant may perform the activities detailed in the STSM work plan on the agreed dates
3. A support letter from the Home Institution (with signature)
4. A full C.V. (including a list of academic publications - if applicable)



and get the final confirmation via e-COST (through your email, than you will be asked to download the Official Grant Letter from the link that will be given to you in that email). Your travel cannot start before receiveing the Grant Letter.



REQUIRED DOCUMENTS AFTER THE END OF STSM

1. AFTER FINISHING YOUR STSM, THE STSM GRANTEE IS REQUIRED TO SUBMIT A SHORT SCIENTIFIC REPORT WITHIN 30 DAYS FROM THE END DATE OF THE STSM TO THE HOST INSTITUTION (for information purposes only)

2. WRITTEN APPROVAL of STSM REPORT SIGNED FROM THE HOST INSTITUTION as one document AND THE SAME REPORT SEND ALREADY TO THE HOST INSTITUTION as the second document SHOULD BE THEN SEND TO:
A) Grant Holder (email: bertrand.pourrut@yncrea.fr)
B) STSM Coordinator (email: jpft12@gmail.com)

FOR FORMAL APPROVAL and eCOST ARCHIVE.
After that step (formal approval), STSM is considered officially successfuly finished and the STSM applicant will receive the approved funding for the STSM period.

Template for the STSM Scientific Report can be downloaded on your ecost profile among Supporting Documents or you can check it here

Application can be send from 4th of September 2017.
Approved STSM Action this time should start after the end of September 2017 till the end of March 2018.
Approved applicants will be informed through their mail.

The deadline for application is 15th of December 2017.

Budget that can be covered from COST Action cannot exceed 1200 €.
(STSM Grants do not necessarily cover all expenses related to undertaking a given mission. A STSM Grant is a contribution to the overall travel, accommodation and meal expenses of the Grantee).


STSM application must respect the following criteria:
1. They must have a minimum duration of 5 days
2.They must have a maximum duration of 90 days (if you are not ECI)
Early Career Investigator (ECI) - A researcher within a time span of up to 8 years from the date they obtained the PhD/doctorate (full-time equivalent)
Specific additional provisions have also been made possible to encourage the participation of Early Career Investigators (ECI) in STSM. To qualify for these specific provisions, the following conditions apply:
1. The mission must have a minimum duration of 91 calendar days (only for ECI).
2. The mission must have a maximum duration of 180 calendar days (only for ECI).


The COST Association and the Grant Holder of the Action cannot to be considered as being an STSM grantee’s employer. STSM grantees must make their own arrangements for all provisions related to personal security, health, taxation, social security and pension matters.


The evaluation of the STSM applications and selection of the grantees will be performed by the STSM Committee based on the gender balance, on the scientific scope of the application and how it can support the COST Action in acheiving its scientific objectives, with taking into account the COST Policy and Rules with special attention on Inclusiveness and Excellence.

New for the 2017: Specific provisions have been introduced to enable researchers from ITC participating in the respective COST Action to receive 50% of their STSM Grant when they complete the first day of their STSM. The remaining 50% of the Grant is payable once the administrative requirements have been satisfied.
Explanation: STSM grants are to be pre-paid at the level of the 50% for the applicants from the Inclusiveness Target Countries* (ITC): Bosnia-Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the former Yugoslav Republic of Macedonia, Republic of Serbia and Turkey